Education & Advocacy Moves MN Employers to Voluntarily “Banning the Box”

In 2009, Minnesota became the first state to require, by law, all public employers to wait until an applicant has been selected for an interview before inquiring about criminal record.  “Ban the Box” aims to give individuals with criminal records the opportunity to be evaluated on their skills and qualifications, not only their criminal record.  Although employers may still ask about prior arrests and convictions during an interview, giving ex-offenders the chance to reach that interview stage will result in a much better chance of getting hired because they are able to explain their past problems with the law in person.  This effort has been successful thus far, but it is important to note that private employers throughout Minnesota are not yet required to “ban the box.”

The StarTribune recently published its 20th annual report on Minnesota’s top 100 employers – employing over 1.2 million Minnesota residents.  These employers are not required by law to eliminate questions regarding criminal records on their applications; however, many of these employers have.  In attempt to review all one hundred online applications, I found that while thirty-four (34) of the top 100 employers still ask applicants if they have been convicted of a felony, forty (40) employers never inquire about past criminal convictions.  The remaining twenty-six (26) employers do not provide an online application; rather, these employers ask the applicant to send a resume and cover letter to the company’s Human Resource Director.

 Nine (9) of the twenty-six (26) employers who ask for resumes specified that once they receive this information they allow the applicant to apply and the question regarding prior arrests and convictions is on their application.  Therefore, a total of forty-three (43) of the top 100 employers in Minnesota have not voluntarily “banned the box” and continue to ask the question. However, three (3) of these employers ask for permission to conduct a background check rather than asking specifics about felony convictions. The remaining twenty (20) employers did not specify either way.

Most of the companies, which do not provide online applications, are ranked somewhere between 40 and 100 of the StarTribune’s annual report, while companies with higher rankings do provide online applications.  However, less than half of the top employers ask applicants if they have been convicted of a prior felony. The Human Resources Director at 3M (ranked 5th) states that:

 “Several states have mandated a regulation that companies can not ask criminal history questions prior to making an offer due to disparate impact on hiring decisions when having that information prior to interview/offer. More states are considering the same legislation. Due to continuous changing state laws and the inability to stay abreast of it at all times, 3M made the conscious decision last fall (2010) to remove the criminal history questions until after offer.”

Conversely, the majority of employers on the bottom half of the StarTribune’s annual report (#40-100) ask about the applicant’s prior arrests and convictions.  Exact percentages are unclear because a number of these employers do not have online applications and do not clarify whether they ask this question on subsequent applications; however, it is likely that many of these employers have yet to “ban the box.”

The Human Resources Director at Clearfield (ranked 90th) states that:

“Except for safety related positions, I’m not convinced an employer needs this information (regarding prior criminal convictions).  I’d be more comfortable limiting the question to whether they had a conviction that related to assault and battery or other violence.  Fortunately, our company product isn’t one that is attractive to theft, so those types of convictions are not relevant for us.”

It seems that the larger, more profitable businesses are voluntarily “banning the box.” Although every company’s specific reason for this change is not known, 3M claims to have followed this trend in attempt to keep up with continuously changing state laws – implying that the law will eventually require private employers to remove this question from their application as well.

It is safe to say that the “ban the box” movement has made an impact – public employers are required to remove this question from their application and many private employers have followed their lead.  However, in effort to make “ban the box” even more effective Minnesota should also require private employers to wait until the interview process to inquire about criminal records.

– Sarah Walker, COO 180 Degrees & Lauren Clausen, Minnesota Justice Foundation Intern


2 Responses to Education & Advocacy Moves MN Employers to Voluntarily “Banning the Box”

  1. Cindy Graham says:

    I am a (so far, inactive but hoping to change that soon) member of the Second Chance Coalition. I have a grandson in prison, awaiting sentencing for Federal drug charges. Although there are many concerns and obstacles for ex-felons when they return to society after serving their sentence, my personal agenda is to try to make changes in employment and housing. I work in the Affordable Housing area and know first hand how the law gives free reign to those who manage affordable housing properties. I was authorized by my supervisor to rent to an ex-felon who had served ten years for several arson crimes but was never allowed to rent to an ex-felon who committed a drug offense. This is a property management decision and they discriminate when it comes to which ex-felons they choose to rent to. This is just wrong and borderline illegal in my opinion.

    I would like to get involved in lobbying for change in employment laws concerning ex-felons. I would appreciate more information on how I can be active in both of these areas through the Second Chance Coalition. I do have some time to devote to this cause.

    • Hi Cindy, Thank you for your comments. We welcome all support for our lobbying and advocacy efforts. This year our Lobbying Day will be held on January 31st at 10:00AM at the MN State Capitol Rotunda. We will begin the day with a press conference at 9:30am followed by a rally. After the rally we will have appointments scheduled to meet with legislators and will assist people in finding their way through the capitol. I look forward to seeing you there. I am sorry to here about your son’s difficulties. We have a long way to go in reducing barriers for employment and housing, but each individual who raises their voice helps us move our agenda! Stay strong. Sarah

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